Medical Excuses and Withdrawals
Medical Excuses from Class:
Students will receive an automatic notification that they were seen in the Health Service. Privacy regulations prohibit us from releasing any information without the patient's permission. However, the student may share information they were seen, along with the automatic notification.
On the Academic Affairs website, under the Syllabi Policy and Statement Information page, all course syllabi should include the following:
184.108.40.206 The Student Health Services DOES NOT write medical excuses for students who miss a class for illness or injury. However, faculty may call Student Health Services at (828) 262-3100 to verify the day and time the student was seen. The nature of the student's illness or problem will not be divulged unless the student has signed the appropriate release of medical information.
A complete document of the Attendance Policy, including the above statement, can be found at this link.
The policy for medical withdrawal and retroactive withdrawal has changed.
Please see the Office of the Registrar for details. They can be contacted through their website at https://registrar.appstate.edu/resources/policies/academic-policies/withdrawal-policy.
Request for Class Load Reduction
A class load reduction is requested when a student for medical reasons cannot take the class hours for which they originally registered. This request must be made by the last day of classes (prior to reading day).
A student must be followed by a health care provider at ASU or by a health care provider elsewhere. If the student has been followed elsewhere, they will need a letter from their health care provider stating that a reduction in class load is necessary and why. The student must then contact Student Health Service and request an appointment for a class load reduction. If deemed appropriate, a health care provider at the Student Health Service will issue a letter that the student must take to the Registrar’s office.
Considerations when obtaining a class load reduction are:
- If sufficient proof is not provided that the student has medical reasons for class load reduction, the request will be denied.
- It may affect financial aid, so the Financial Aid Office should be contacted before the class load reduction occurs.
- The Health Service has no authority to determine reimbursement of fees. This issue must be discussed with the Registrar prior to the class load reduction request.
- A reduction in class load can affect health insurance status for a student. This is determined by the individual’s insurance company. The Health Service has no authority in this matter.